University of Michigan Alumni Association

FIRST AMENDED BYLAWS

University of Michigan Club of Los Angeles

Adopted 11 August 2012

 

Section One – OFFICERS AND DIRECTORS

The University of Michigan Club of Los Angeles (“UMCLA”) shall be governed by a Board of Officers and Directors (hereinafter the “Board”) who are elected by the general membership at the August Annual Meeting.

 

Officers and Directors are expected to be current dues paying members of the Alumni Association of the University of Michigan (“AAUM”).

 

Section Two - ELECTION OF OFFICERS AND DIRECTORS

The members of the Board shall be drawn from the membership of the UMCLA, who are members of the AAUM.  The Board shall consist of the following:

A. Five (5) Officers: President, Vice President, Secretary, Treasurer and, if applicable, an Immediate Past President.

B. Nine (9) Directors/Committee Chairs:  (1) Athletic; (2) Career; (3) Community Service; (4) Finance; (5) Lifelong Learning; (6) Membership; (7) Public Relations & Promotion; (8) Scholarship & Student Relations; and (9) Social.

C. Up to Twenty (20) Directors-at-Large.

 

The duties and general responsibilities of Offices, Directors, and Committees are specified in the accompanying Amendments.  If an Officer or Director should resign before his or her term ends or be unable to complete his or her term of office, the President, with concurrence of a majority of the Board, may replace that Officer or Director for the remainder of the unexpired term until the next election, at which time a replacement will be elected by a majority vote of the Board members present.  If the resignation happens to be the acting President, the Vice President shall assume the role of President and, with concurrence of a majority of the Board, may replace that Officer or Director for the remainder of the unexpired term until the next election, at which time a replacement will be elected by a majority vote of the Board members present.

 

Section Three - TERMS OF OFFICE FOR OFFICERS

UMCLA Officers are elected for a one (1) year term and may be reelected for two (2) additional terms for a total of three (3) consecutive years of service in a single office.

 

Section Four - QUORUM AND VOTING

A quorum for the Board shall consist of a minimum six (6) Board members with at least one (1) Officer in attendance.  Action by the Board must be by a majority of the quorum.

 

Section Five - MEETINGS

An Annual Meeting of the Board shall be held in August of each year for the election of Officers and Directors.  All classes of members of AAUM and guests can attend the Annual Meeting.  There shall be at least one other meeting of the Board each year open to all AAUM members in good standing.  Additional meetings of the Board may be called when determined to be necessary by the President or a majority of the Board.  Reasonable notice of meetings shall be provided, which is at least seven (7) days prior to the meeting under normal circumstances.

 

Section Five – COMMITTEES

UMALA has six Standing Committees:  (a) the Nominating Committee; (b) the Finance Committee; (c) the Scholarship & Student Relations; (d) the Programs Committees; (e) the Membership Committee; and (f) Public Relations & Promotion Committee.  Any and all Directors may be assigned by the President to one of these committees, with the consultation of the Board and subject to the requirements and limitations set forth in the Bylaws.  Non-Board members should also be assigned to these committees in such numbers as the scope of the jobs at hand indicates.  The President, with the majority vote of the Board, may add standing or ad hoc committees.

 

A. The Nominating Committee

The ongoing strength of the UMCLA lies in the hands of the Nominating Committee.  The Vice President shall chair this Committee.  The Nominating Committee shall consist of the Chair, the President, the Secretary, the Treasurer, and the immediate Past President.  The Vice President may request additional Board members for the committee.  The Vice President shall, with the consultation of the Committee members, present names to be voted on by the Board as vacancies on the Board occur during the year, and to prepare prior to the Annual Meeting a slate of nominees to serve as Officers and Directors for election during the Annual Meeting.  An affirmation notice, with the aforesaid nominees for Directors and Officers, shall be sent to each UMCLA member with an invitation to attend the Annual Meeting.

 

B. The Finance Committee

The Treasurer shall serve on this Committee.  The duties of this Committee shall include, but not be limited to, the following:

(1) Provide recommendations and guidance on investing the UMCLA’s operating and scholarship funds;

(2) Recommend the monies allocated to scholarship awards for each fiscal year; and

(3) Assist/advise the Treasurer in the preparation of UMCLA’s annual budget and annual financial report.

 

C. The Scholarship & Student Relations Committee

The Scholarship and Student Relations Chair, with the guidance of the Treasurer, shall oversee the functions of this Committee.  The duties of this Committee shall include, but not be limited to, the following:

(1) Review scholarship applications from candidates in Los Angeles County and recommend to the Board the number of scholarships to award and in what amounts;

(2) Select candidates to receive awards from the scholarship fund and present those candidates to the Board; and

(3) Disseminate information regarding the University to prospective students.

 

D. Program Committees

The Program Committees shall meet from time to time to plan events for the UMCLA.  The Program Committees shall ensure that regular and associate members are notified of events and encouraged to attend.  Each committee’s members are encouraged to attend events; at least one representative of the committee shall be present at all UMCLA events.  Current UMCLA program committees include Athletic, Career, Community Service, Lifelong Learning, and Social Committees.

 

Section Seven - RULES OF ORDER

Roberts Rules of Order, or any other set of Rules of Order duly adopted by a majority of the Board, shall govern parliamentary procedure in the UMCLA meetings.

 

Section Eight - AMENDMENT OF BYLAWS

The Bylaws shall be adopted for the governance of the UMCLA by a majority of the Board.  A majority vote by the Board is required to amend the Bylaws.