ARTICLE I - Name
The name of this organization is the University of Michigan Club of New
ARTICLE II - Purpose
This club is formed to promote, through cooperation with the Alumni
Association of the University of Michigan, the following:
a. the advancement of the interests of the University of Michigan;
b. closer fellowship among the alumni, students, and friends of
the University of Michigan; and
c. liaison between prospective University of Michigan students who
reside in New Hampshire and the University of Michigan.
ARTICLE III - Membership
All persons who are MEMBERS of the Alumni Association of the University of
Michigan and who reside in the State of New Hampshire are MEMBERS of the
University of Michigan Club of New Hampshire.
ARTICLE IV - Board of Directors
The Board of Directors shall consist of SEVEN MEMBERS which will include
the following officers: president, vice president, secretary, and
treasurer. ARTICLE V - Committees
There shall be FOUR standing committees: nominating, student recruitment,
fund raising and scholarship, and program. If no other appointment is
made, the following board members shall serve as committee chairpersons:
vice president - student recruitment committee; treasurer - fund
raising and scholarship committee; secretary - program committee.
ARTICLE VI - Meetings
Membership meetings shall be held at least once each year and at other
times as the board of directors may deem proper. One meeting shall be
designated as the ANNUAL MEMBERSHIP MEETING.
The Board of Directors shall meet at least two times each year, one of
which may occur at the same time as that designated for membership
meetings. The president and/or four other members of the board may call
additional meetings of the board as necessary to carry out the business of
the club. Club members may attend meetings of the board, but do not have
voting privileges. A club member may request to make a presentation to
the board; the president shall be so advised in time for inclusion of the
presentation in the agenda of the meeting in question. If time is not
available, the president may defer the matter until the next board
ARTICLE VII - Dues
Member dues are coordinated directly with and payable to the Alumni
Association of the University of Michigan.
ARTICLE VIII - Bylaws
Bylaws may be adopted and amended as it shall be deemed advisable for the
governance of the club.
ARTICLE IX - Amendments
These bylaws may be amended by a two-thirds majority vote of those
MEMBERS present and voting at the annual membership meeting or at a
special meeting of the membership called by a two-thirds majority of the
board of directors.
ARTICLE X - Dissolution
Dissolution of the University of Michigan Club of New Hampshire shall
require a two-thirds vote of the MEMBERS of the club present and voting
for approval; a vote for dissolution shall be taken at the annual
membership meeting or at a special meeting of the membership, in either
case called for by a two-thirds vote of the club's board of directors.
Notice that a vote for dissolution shall be asked for and the reasons for
the request shall be in writing and distributed to the members of the club
at least three weeks prior to the meeting.
Upon dissolution of the club, the board of directors shall, after paying
or making provision for the payment of all of the liabilities of the club,
dispose of all the assets of the club in such manner as will best
accomplish the purposes for which they were intended. Club funds
designated as Scholarship Funds shall be sent to the Office of Financial
Aid - Scholarship Unit, University of Michigan, 2011 Student Activities
Building, 515 East Jefferson Street, Ann Arbor, MI 48109-1316. All other
remaining undesignated assets shall be sent to the Alumni Association of
the University of Michigan, 200 Fletcher Street, Ann Arbor, MI 48109-1007.
ARTICLE XI - Listed ByLaws
Section 1: Elections
Members of the Board of Directors and three members of the Nominating
Committee shall be elected at the annual membership meeting by those
individuals who are MEMBERS of the club. Notice of those nominated to
open positions on the board and nominating committee shall be made at
least three weeks in advance of the annual membership meeting.
The board may appoint club MEMBERS to complete the unexpired terms of
office of those members of the board who are unable to complete their
Section 2: Officers
OFFICERS of the board of directors are elected members of the board, and
are elected by the board.
The president is responsible for the overall conduct of the club and its
board of directors. The president chairs meetings of the board, and is an
ex-officio member of all committees.
The vice president assists the president in carrying out the business of
the board of directors, and chairs meetings of the board in the absence of
The secretary shall record and keep an appropriate record of activities of
the board of directors including business conducted at its meetings. In
addition, the secretary is responsible for notifying board members of
board meeting dates, cancellations, and such, and for notifying club
members of membership meetings.
The treasurer shall receive and keep appropriate records of all funds
received by the club. The treasurer shall provide a simple report of fund
status at each meeting of the board of directors. A written report on the
financial activities of the club shall be presented at the time of the
annual membership meeting.
Disbursement of funds for payment of board-authorized activities and to
the Alumni Association of the University of Michigan shall be done in a
timely fashion. Investment of funds shall be carried out as decided by
Club accounts shall have at least the names of the president, vice
president, and treasurer as authorized to withdraw funds. Checks in
excess of $200.00 shall require the signature of two authorized officers.
Section 3: Terms of Office
MEMBERS shall be elected to one, two, or three year terms on the board of
directors. No individual may serve more than SIX consecutive years on the
board of directors. MEMBERS may stand for election again or be appointed
to complete the unexpired term of a board member after at least one full
year off of the board.
OFFICERS OF THE BOARD SERVE FOR TWO YEARS and may be elected for an
additional term(s) in the same position for a maximum of FOUR years, with
the exception of the treasurer who may serve consecutive terms for a
maximum of SIX years.
Elected members of the Nominating Committee are elected for one, two, or
three year terms. No individual may serve more than SIX consecutive
years on the nominating committee.
Section 4: Committee Chairpersons
Near the beginning of the new club year, the president of the newly
elected board shall choose and the newly elected board shall approve BOARD
MEMBERS appointed to chair the STANDING COMMITTEES of the club, with the
exception of the Nominating Committee.
The nominating committee chairperson shall be elected by the three elected
members of the nominating committee, and shall be one of those three
elected members of the committee, and not the representative from the
Section 5: Ad Hoc Committees
Committees of limited duration may be appointed by the president or the
board of directors on an as needed basis. Committees whose work shall
impose a financial obligation on the club, or whose work shall require
more than one year, must be approved by the board of directors.
Section 6: Standing Committees
A. NOMINATING COMMITTEE
The Nominating Committee shall consist of at least four MEMBERS, one
appointed to a one year term on the committee by that term's board
president, and three elected by the membership to a one, two, or three
The committee shall meet at least once during the club year (July 1 to
June 30), and shall be responsible for developing lists of members
interested in: 1) elective offices; and 2) working on the standing
committees of the board. The committee shall prepare a ballot in
accordance with these bylaws. The list of MEMBERS interested in working
on the standing committees shall be shared with the appropriate committee
In addition, the nominating committee shall present recommendations to the
board relative to needed changes in the election and nomination process,
and with regard to the orientation of new members or board members.
B. STUDENT RECRUITMENT COMMITTEE
The Student Recruitment Committee shall consist of at least three members
and shall meet as necessary to carry out its obligations. The committee
is responsible for developing and implementing a plan for collection and
dissemination of information regarding the University of Michigan to
prospective students, parents, guidance counselors, and such others as
deemed feasible. The committee shall work with the club membership to
encourage their participation in these activities.
C. FUND RAISING AND SCHOLARSHIP COMMITTEE
The Fund Raising and Scholarship Committee shall consist of at least three
members and shall meet as necessary to carry out its obligations. The
committee is responsible for developing and implementing fund raising
plans consistent with club initiatives, and for seeing that the club's
interests in student scholarships and other forms of student financial aid
are carried out.
Members of the committee shall work closely with the board and with the
program and student recruitment committees.
D. PROGRAM COMMITTEE
The Program Committee shall consist of at least three members and shall
meet as necessary to carry out its obligations. The committee is
responsible for working with the membership and the board in the
development of membership event plans, managing those events, and assuring
that the membership is notified and encouraged to participate.
The program for the annual membership meeting is the responsibility of the
program committee, working in cooperation with the board and the
Section 7: Quorum
A majority of members of the board shall constitute a quorum for the
purpose of carrying out the official work of the club and/or for voting.
Nine members shall constitute a quorum for the annual membership meeting.
Section 8: Fiscal Year
The fiscal year for the club shall be the same as the membership year,
July 1 through June 30.
Section 9: Annual Membership Meeting
The annual membership meeting shall be held in the Spring on a date and at
a site decided by the board of directors.
Section 10: Rules of Order
"Roberts Rules of Order, Revised," or any other set of rules of order
duly adopted by a two-thirds majority of the board of directors shall
govern the conduct of business at meetings of the board and at membership