University of Michigan Alumni Association

Club Bylaws

ARTICLES OF ASSOCIATION

University of Michigan Club of Houston

Adopted October 10, 2009, Updated March 29, 2015 (Italicized)

Article One - NAME
The name of this organization is the University of Michigan Club of Houston, hereinafter referred to as UMCH. 

Article Two – PURPOSE
The UMCH is an affiliate of, and chartered by, the Alumni Association of the University of Michigan (AAUM), an educational, non-profit membership organization of graduates and friends of the University of Michigan. The club and AAUM bring alumni together in support of each other and to promote the objectives of the University of Michigan through the establishment and maintenance of contact among the University, its graduates, and present and prospective students.  

Article Three – MEMBERSHIP
All graduates of the University of Michigan, all persons who have been in attendance as students at the University of Michigan and all who have been officially connected therewith may be members of this club.  All persons who now have or have had children in attendance at the University of Michigan or who have shown a vital interest in the University shall be eligible for membership in this club.

Article Four - AMENDMENT OF ARTICLES OF ASSOCIATION
A majority vote by the Board is required to amend the Articles of Association.

BYLAWS

 University of Michigan Club of Houston

Adopted October 10, 2009, Updated March 29, 2015 (Italicized)

Section One –  OFFICERS AND DIRECTORS
The UMCH  shall be governed by a Board of Officers and Directors (hereinafter the “Board”) who are elected by the general membership at the September Annual Meeting.  

Section Two – ELECTION OF OFFICERS AND DIRECTORS
New Officers and Directors shall be nominated by the Nominating Committee two weeks prior to the September Annual Meeting and presented to the Board for approval by a majority vote of the Board members present at the September Board meeting.  The nominations shall be affirmed by a majority vote of the general members at the September Annual Meeting.

The members of the Board shall be drawn from the membership of the UMCH.  The Board shall consist of the following:

• Four officers: President, Vice President, Secretary and Treasurer whose general responsibilities are listed in Addendum A.
• Five Directors whose general responsibilities are listed in Addendum B. 
• Additional General Directors as determined by the Board to recognize individuals for their contributions to the governance of the UMCH.


Section Three - TERMS OF OFFICE FOR OFFICERS AND DIRECTORS
UMCH Officers are elected for a one year term and may be re-elected.

UMCH Directors are elected for a one year term and may be re-elected.

If an Officer or Director should resign before his or her term ends or be unable to complete his or her term of office, the President, with concurrence of a majority of the Board, may replace that Officer or Director for the remainder of the un-expired term until the next election, at which time a replacement will be selected by utilizing the nomination and selection process outlined above.

If the President resigns before the end of his or her term, the Vice President shall assume the role of President, and with concurrence of a majority of the Board, may replace the Vice President for the remainder of the un-expired term until the next election, at which time a replacement will be selected by utilizing the nomination and selection process outlined above.

Section Four - QUORUM AND VOTING
A quorum for the Board shall consist of a minimum of five Board members with at least three Officer(s) in attendance.  Action by the Board must be by a majority of the quorum.

Section Five - COMMITTEES
UMCH has six standing committees:  Athletic Events, Community Service, Cultural/Educational Events, Development, Social Events, and Student Relations.  General responsibilities for these committees are listed in the accompanying addendum.

Section Six - MEETINGS
The Annual Meeting of the Board shall be held at specified date, time, and location in September each year as the Board or President may designate with proper notice being sent to all members.   Any member in good standing may attend.  Such notice shall accompany the notice of the election of Officers and Directors.

There shall be at least three other meetings of the Board each year.  Additional meetings of the Board may be called when deemed necessary by the President or any three members of the Board.  Notice of such meeting may be provided by e-mail, or with mailed notice, provided such notice is given at least seven days prior to said meeting.

Section Seven - RULES OF ORDER
Roberts Rules of Order, or any other set of Rules of Order duly adopted by a majority of the Board, shall govern parliamentary procedure in the UMCH meetings.

Section Eight - BYLAWS
The Bylaws shall be adopted for the governance of the UMCH by a majority of the Board.  A majority vote by the Board is required to amend the Bylaws.

ADDENDA
University of Michigan Club of Houston
Adopted October 10, 2009, Updated March 29, 2015 (Italicized)

ADDENDUM (A)

OFFICER AND DIRECTOR POSITIONS

Officers

The responsibilities of the UMCH officers shall include but not be limited to the following:
• Set overall strategy for the UMCH
• Lead efforts to revise Articles of Association, By-Laws, and Addendums as needed

President
The President’s responsibilities include:
• Supervising and coordinating UMCH activities
• Calling and presiding over regular and special meetings of the Board 
• Ensuring the holding of the Annual Meeting as called for by club’s bylaws
• Ensuring the completion of the UMCH Annual Report for the AAUM 
• Serving, if interested, as a member of any standing or ad hoc committee, with the right to vote
• Appointing, with a majority vote of the Board, standing or ad hoc committees for the UMCH and their respective chairpersons  
• Serving as principal liaison with the University, the Alumni Association and other organizations

Vice President 
The Vice President’s responsibilities include: 
• Presiding over the UMCH meetings in the absence of the President
• Chairing the Nominating Committee
• Serving as a resource for the Chairs of the committees in Addendum C, UMCH and, participating in associated activities as needed
• Assuming the duties of the President on an interim basis if the President is unable to complete his/her term

Secretary
The Secretary’s responsibilities include: 
• Giving notice of the UMCH Board meetings 
• Taking and distributing meeting minutes at Board and special meetings
• Maintaining a permanent record of all UMCH proceedings
• Tallying votes from the Board and general membership
• Maintaining and circulating the current Articles of Association, Bylaws and Addendums of the UMCH
• Taking attendance at UMCH Board meetings

Treasurer
The Treasurer’s responsibilities include: 
• Receiving all funds paid to the UMCH 
• Disbursing money on properly authorized orders/invoices 
• Maintaining the permanent record of all financial matters
• Preparing a Treasurer’s Report on the status of the operating and scholarship funds for all meetings of the Board, including the Annual Meeting
• Preparing a final report for the prior fiscal year and submitting such report to the Board
• Transferring funds to the Office of Financial Aid of the University of Michigan 
• Transferring financial records to the current treasurer no later than the September Board Meeting
• Assisting in preparation of event-based budgets and related record keeping   
• Serving as a resource for the Director(s) of (1) Development and (2) Student Relations, participating in associated activities as needed

ADDENDUM (B)

DIRECTORS
Directors’ responsibilities include:
• Serving as liaisons among the UMCH leadership, the membership, and the community at large
• Representing the diverse interests of the general membership
• Assisting the Officers in the administration of the UMCH and in volunteer identification and recruitment
• Attending Board meetings on a regular basis 
• Attending club events on a regular basis 

ADDENDUM (C)

COMMITTEES
The Directors(s) for each Committee shall be responsible for planning a minimum of two events related to their associated Committees during their term. The Committees shall be as follows:
• Athletic Events
• Community Service
• Cultural/Educational Events 
• Development
• Social Events
• Student Relations

 Updated 03/29/2015 (Italicized)