University of Michigan Alumni Association

Club Bylaws

 

 

ARTICLES OF ASSOCIATION
THE UNIVERSITY OF MICHIGAN CLUB OF HILLSDALE COUNTY, MICHIGAN adopted March 21, 2009

Article One - NAME
The name of this organization is THE UNIVERSITY OF MICHIGAN CLUB OF HILLSDALE COUNTY, MICHIGAN, hereinafter referred to as UMCHC. 

Article Two – PURPOSE
UMCHC is an affiliate of, and chartered by, the Alumni Association of the University of Michigan (hereinafter referred to as AAUM), an educational, non-profit membership organization of graduates and friends of the University of Michigan. The club and AAUM bring alumni together in support of each other and to promote the objectives of the University of Michigan through the establishment and maintenance of contact among the University, its graduates, and present and prospective students. 


Article Three – MEMBERSHIP

UMCHC membership is a benefit of membership in AAUM without additional payment of dues. The classes of AAUM membership are:

· Regular members who consist of all those who have been regularly enrolled in a degree granting program at the University of Michigan for one semester or more and have paid current annual or life dues to AAUM.·Associate members who consist of all persons, excluding those qualified as regular members, who have shown an active or vital interest in the University of Michigan and the AAUM and who have paid current annual or life dues to AAUM. 

Article Four - AMENDMENT OF ARTICLES OF ASSOCIATION

A majority vote by the Board is required to amend the Articles of Association.


BYLAWS 
THE UNIVERSITY OF MICHIGAN CLUB OF HILLSDALE COUNTY, MICHIGAN adopted March 21, 2009

Section One – OFFICERS AND DIRECTORS

The UMCHC shall be governed by a Board of Officers and Directors (hereinafter the “Board”) who are elected by the general membership at the Spring Annual Meeting.

Officers and Directors are expected to be current dues paying members of the Alumni Association of the University of Michigan.


Section Two – ELECTION OF OFFICERS AND DIRECTORS

New Officers and Directors shall be nominated by a Nominating Committee at least two weeks prior to the Spring Annual Meeting and presented to the Board for approval by a majority vote of the Board members. The nominations shall be affirmed by a majority vote of the general members at the Spring Annual Meeting.

The members of the Board shall be drawn from the membership of the UMCHC, who are members of the AAUM. The Board shall consist of the following:

  • · Four officers: President, Vice President, Secretary and Treasurer whose general responsibilities are listed in Addendum A.
  • · Three Directors whose general responsibilities are listed inAddendum B.

Section Three - TERMS OF OFFICE FOR OFFICERS AND DIRECTORS

UMCHC Officers are elected for a one year term and may be re-elected for two additional terms for a total of three consecutive years of service in a single office.

UMCHC Directors are elected for a three year term and may be re-elected for one additional term for a total of six consecutive years of service on the Board.

No Board member, including both Officers and Directors, may serve for longer than a maximum of six consecutive years on the Board.

If an Officer or Director should resign before his or her term ends or be unable to complete his or her term of office, the President, with concurrence of a majority of the Board, may replace that Officer or Director for the remainder of the un-expired term until the next election, at which time a replacement will be selected by utilizing the nomination and selection process outlined above.

If the President resigns before the end of his or her term, the Vice President shall assume the role of President, and with concurrence of a majority of the Board, may replace the Vice President for the remainder of the un-expired term until the next election, at which time a replacement will be selected by utilizing the nomination and selection process outlined above.

Section Four - QUORUM AND VOTING

A quorum for the Board shall consist of a minimum of four Board members with at least two Officers in attendance. Action by the Board must be by a majority of the quorum.

Section Five - MEETINGS

There shall be at least four meetings of the Board each year. Additional meetings of the Board may be called when deemed necessary by the President or any two members of the Board. Notice of such meeting may be provided by e-mail, or with mailed notice, provided such notice is given at least seven days prior to said meeting.


Section Six - RULES OF ORDER

Roberts Rules of Order, or any other set of Rules of Order duly adopted by a majority of the Board, shall govern parliamentary procedure in the UMCHC meetings.

Section Seven - BYLAWS

The Bylaws shall be adopted for the governance of the UMCHC by a majority of the Board. A majority vote by the Board is required to amend the Bylaws.


ADDENDUMS
THE UNIVERSITY OF MICHIGAN CLUB OF HILLSDALE COUNTY, MICHIGAN adopted March 21, 2009


ADDENDUM (A) OFFICER AND DIRECTOR POSITIONS

Officers

The responsibilities of the UMCHC officers shall include but not be limited to the following:

  • · Set overall strategy for the UMCHC
  • · Lead efforts to revise Articles of Association, By-Laws, and Addendums as needed


President

The President’s responsibilities include:

  • · Supervising and coordinating UMCHC activities
  • · Calling and presiding over regular and special meetings of the Board
  • · Ensuring the holding of the Annual Meeting as called for by club’s bylaws
  • · Supervising the club’s annual election
  • · Ensuring the completion of the UMCHC Annual Report for the AAUM
  • · Serving, if interested, as a member of any standing or ad hoc committee, with the right to vote
  • · Appointing, with a majority vote of the Board, standing or ad hoc committees for the UMCHC and their respective chairpersons
  • · Serving as principal liaison with the University, the Alumni Association and other organizations


Vice President

The Vice President’s responsibilities include:

  • · Presiding over the UMCHC meetings in the absence of the President
  • · Chairing the Nominating Committee
  • · Ensuring that the term limits described in the UMCHC bylaws are adhered to by the Officers and Directors of the Board

· Assuming the duties of the President on an interim basis if the President is unable to complete his/her term 

Secretary

The Secretary’s responsibilities include:

  • · Giving notice of the UMCHC Board meetings
  • · Taking and distributing meeting minutes at Board and special meetings
  • · Maintaining a permanent record of all UMCHC proceedings
  • · Tallying votes from the Board and general membership
  • · Maintaining and circulating the current Articles of Association, Bylaws and Addendums of the UMCHC
  • · Taking attendance at UMCHC Board meetings
  • · Completing the Annual Report for the AAUM
  • · Serving as a resource for the MAC Database Administrator, Contributing

Editor(s) and Web Site Coordinator


Treasurer

The Treasurer’s responsibilities include:

  • · Receiving all funds paid to the UMCHC
  • · Disbursing money on properly authorized orders/invoices
  • · Maintaining the permanent record of all financial matters
  • · Preparing a Treasurer’s Report on the status of the operating and scholarship funds for all meetings of the Board, including the Annual Meeting
  • · Preparing a final report for the prior fiscal year and submitting such report to the Board
  • ·Transferring funds to the Office of Financial Aid of the University of Michigan
  • · Transferring financial records to the incoming treasurer no later than the Spring Board Meeting
  • · Assisting in preparation of event-based budgets and related record keeping
  • · Serving as a resource for the Director(s) of (1) Scholarship Awards & Student Relations and (2) Fundraising, participating in associated activities as needed
  • · Preparing an annual budget

ADDENDUM (B)

DIRECTORS

Directors’ responsibilities include:

· Serving as liaisons among the UMCHC leadership, the membership, and the community at large· Representing the diverse interests of the general membership· Assisting the Officers in the administration of the UMCHC and in volunteer identification and recruitment· Attending Board meetings on a regular basis · Attending club events on a regular basis