University of Michigan Alumni Association

Articles & Bylaws

ARTICLES OF ASSOCIATION

UNIVERSITY OF MICHIGAN ALUMNI CLUB of CENTRAL OHIO

Adopted May 2014

 

 

Article One - NAME

The name of this organization is the University of Michigan Alumni Club of Central Ohio, hereinafter referred to as “UMACCO” or “Club.”

 

Article Two – PURPOSE

The UMACCO is an affiliate of, and chartered by, the Alumni Association of the University of Michigan (AAUM), an educational, non-profit membership organization of graduates and friends of the University of Michigan. The Club and AAUM bring alumni together in support of each other and to promote the objectives of the University of Michigan through the establishment and maintenance of contact among the University, its graduates, and present and prospective students. 

 

Article Three – MEMBERSHIP

UMACCO membership is a benefit of membership in AAUM without additional payment of dues.  The classes of AAUM membership are:

  • Regular members who consist of all those who have been regularly enrolled in a degree granting program at the University of Michigan for one semester or more and have paid current annual or life dues to AAUM.
  • Associate members who consist of all persons, excluding those qualified as regular members, who have shown an active or vital interest in the University of Michigan and the AAUM and who have paid current annual or life dues to AAUM.

 

Article Four - AMENDMENT OF ARTICLES OF ASSOCIATION

A majority vote by the Board is required to amend the Articles of Association. 


BYLAWS

UNIVERSITY OF MICHIGAN ALUMNI CLUB of CENTRAL OHIO

Adopted May 2014

 

Section One  –  OFFICERS AND DIRECTORS

The UMACCO shall be governed by a Board of Officers and Directors (hereinafter the “Board”) who are elected by the general membership at the Annual Meeting. 

 

Officers and Directors must be current dues paying members of the Alumni Association of the University of Michigan.

 

Section Two – ELECTION OF OFFICERS AND DIRECTORS

New Officers and Directors shall be nominated by the Nominating Committee four (4) weeks prior to the Annual Meeting and presented to the Board for approval by a majority vote of the Board members present at the Board meeting preceding the Annual Meeting.  The nominations shall be affirmed by a majority vote of the general members at the Annual Meeting.

The members of the Board shall be drawn from the membership of the UMACCO who are members of the AAUM.  The Board shall consist of the following:

 

  • Four (4) officers: President, Vice President, Secretary and Treasurer whose general responsibilities are listed in Addendum A.
  • At least five (5) Directors whose general responsibilities are listed in Addendum B.

 

Section Three - TERMS OF OFFICE FOR OFFICERS AND DIRECTORS

UMACCO Officers are elected for a two (2) year term and may be re-elected for two (2)  additional terms for a total of six (6) consecutive years of service in a single office.

 

UMACCO Directors are elected for a two (2) year term and may be re-elected for unlimited additional terms.  The immediate past President shall be a Director for one (1) term without election.

 

If an Officer or Director should resign before his or her term ends or be unable to complete his or her term of office, the President, with concurrence of a majority of the Board, may replace that Officer or Director for the remainder of the un-expired term until the next election, at which time a replacement will be selected by utilizing the nomination and selection process outlined above.

 

If the President resigns before the end of his or her term, the Vice President shall assume the role of President, and with concurrence of a majority of the Board, may replace the Vice President for the remainder of the un-expired term until the next election, at which time a replacement will be selected by utilizing the nomination and selection process outlined above.

 

 

 

Section Four - QUORUM AND VOTING

A quorum for the Board shall consist of a minimum of five (5) Board members with at least two (2) Officers in attendance.  Action by the Board must be by a majority of the quorum.

 

Section Five - COMMITTEES

UMACCO has six (6) standing committees: Marketing & Communications; Membership; Nominating; Programming; Young Alumni; and Scholarship & Student Relations.  General responsibilities for these committees are listed in the accompanying addendum.

 

Section Six - MEETINGS

The Annual Meeting of the Board shall be held at a specified date, time, and location each year as the Board or President may designate with proper notice being sent to all members.   Any member in good standing may attend.  Such notice shall accompany the notice of the election of Officers and Directors.

 

There shall be at least four (4) other meetings of the Board each year.  Additional meetings of the Board may be called when deemed necessary by the President or any five (5) members of the Board.  Notice of such meeting may be provided by e-mail, or with mailed notice, provided such notice is given at least seven (7) days prior to said meeting.

 

Section Seven - RULES OF ORDER

Roberts Rules of Order, or any other set of Rules of Order duly adopted by a majority of the Board, shall govern parliamentary procedure in the UMACCO meetings.

 

Section Eight - BYLAWS

The Bylaws shall be adopted for the governance of the UMACCO by a majority of the Board.  A majority vote by the Board is required to amend the Bylaws.

 

 

ADDENDUMS

UNIVERSITY OF MICHIGAN ALUMNI CLUB of CENTRAL OHIO

Adopted May 2014

 

 

ADDENDUM (A)

 

OFFICER AND DIRECTOR POSITIONS

 

Officers

The responsibilities of the UMACCO officers shall include but not be limited to the following:

  • Set overall strategy for the UMACCO
  • Lead efforts to revise Articles of Association, Bylaws, and Addendums as needed

 

President

The President’s responsibilities include:

  • Supervising and coordinating UMACCO activities
  • Calling and presiding over regular and special meetings of the Board
  • Ensuring the holding of the Annual Meeting as called for by club’s bylaws
  • Ensuring the completion of the UMACCO Annual Report for the AAUM
  • Serving, if interested, as a member of any standing or ad hoc committee, with the right to vote
  • Appointing, with a majority vote of the Board, standing or ad hoc committees for the UMACCO and their respective chairpersons 
  • Serving as principal liaison with the University, the Alumni Association and other organizations

 

Vice President

The Vice President’s responsibilities include:

  • Presiding over the UMACCO meetings in the absence of the President
  • Chairing the Nominating Committee
  • Ensuring that the term limits described in the UMACCO bylaws are adhered to by the Officers and Directors of the Board
  • Serving as a resource for the Chairs of the standing committees, participating in associated activities as needed
  • Assuming the duties of the President on an interim basis if the President is unable to complete his/her term

 

Secretary

The Secretary’s responsibilities include:

  • Giving notice of the UMACCO Board meetings
  • Taking and distributing meeting minutes at Board and special meetings
  • Maintaining a permanent record of all UMACCO proceedings
  • Tallying votes from the Board and general membership
  • Maintaining and circulating the current Articles of Association, Bylaws and Addendums of the UMACCO
  • Taking attendance at UMACCO Board meetings
  • Supervising the club’s elections

 

Treasurer

The Treasurer’s responsibilities include:

  • Receiving all funds paid to the UMACCO
  • Disbursing money on properly authorized orders/invoices
  • Maintaining the permanent record of all financial matters
  • Preparing a Treasurer’s Report on the status of the operating and scholarship funds for all meetings of the Board, including the Annual Meeting
  • Preparing a final report for the prior fiscal year and submitting such report to the Board
  • Transferring funds to the Office of Financial Aid of the University of Michigan
  • Transferring financial records to the incoming treasurer no later than the March Board Meeting
  • Assisting in preparation of event-based budgets and related record keeping  
  • Serving as a resource for the Scholarship Awards & Student Relations and Fundraising committees, participating in associated activities as needed

 

ADDENDUM (B)

 

DIRECTORS

Directors’ responsibilities include:

  • Serving as liaisons among the UMACCO leadership, the membership, and the community at large
  • Serve as Chair of a standing committee.  Officers, with the exception of President, may also serve as Chair of a standing committee.
  • Representing the diverse interests of the general membership
  • Assisting the Officers in the administration of the UMACCO and in volunteer identification and recruitment
  • Attending Board meetings on a regular basis
  • Attending club events on a regular basis
  • Contributing to the work of at least one standing or ad hoc committee 

 

 

ADDENDUM (C)

 

COMMITTEES

The Chair(s) for each committee shall be responsible for submitting financial goals, including budgets, in writing to the Treasurer throughout each fiscal year.  The financial goals are to be reviewed and rejected, accepted, or accepted with modifications by the Board.

 

Marketing and Communications Committee

Members of this committee include the Website Administrator and Contributing Editor.  The responsibilities of the Marketing and Communications Committee include coordinating the communication and marketing strategies for the UMACCO and assisting other committees with creation and execution of flyers, postcards, and other mailers.

 

Website Administrator responsibilities include:

  • Managing and updating the content of the website as requested by the Board and the Contributing Editor

 

Contributing Editor responsibilities include:

  • Writing text for the UMACCO website, listserv messages and e-TrueBlue
  • Submitting UMACCO monthly submissions to e-TrueBlue
  • Submitting information for the AAUM website event calendar
  • Writing text for and coordinating supplemental and other AAUM sponsored paper mailings

 

Membership Committee

The responsibilities of the Membership Committee include:

  • Creating and executing strategies to welcome alumni moving to the UMACCO area
  • Planning, with the Programming Committee, an annual welcoming event each August or September for new members
  • Creating and executing strategies to welcome relocating alumni to the club’s area
  • Creating strategies, with the Alumni Association, to market the value proposition of membership to members
  • Leading Board recruitment efforts to identify volunteers to serve on committees and to join the Board
  • Insuring that at least one representative on the committee attends events that are planned by the committee
  • Insuring that AAUM membership materials and volunteer sign-up sheets are available at UMACCO events

 

Nominating Committee

The responsibilities of the Nominating Committee include:

  • Soliciting nominees for Officer and Director positions by canvassing current board members and collaborating with the Marketing and Communications Committee to develop a strategy to make opportunities for leadership known to the general membership
  • Developing an application process and time table for nominations
  • Presenting a slate of nominees, through the Vice President who serves as chair of the Nominating Committee, to the Board of Directors for Officer and Director positions.

 

Programming Committee

The responsibilities of the Programming Committee include:

  • Leading the UMACCO Programs Planning meeting, scheduled annually in April where a diverse calendar of events for the fiscal year (July 1 – June 30) are identified
  • Presenting the proposed calendar of events to the Board for approval at the April Board meeting
  • Planning, arranging and coordinating events for the UMACCO, including game watching events
  • Establishing financial and operational objectives for UMACCO events
  • Determining subcommittees and electing subcommittee chairs that best fulfill the annual programming goals of the UMACCO
  • Ensuring that the Marketing & Communications Committee is informed of all events with sufficient time to make sure members are notified of events and encouraged to attend
  • Collecting informal feedback from event attendees and informing the Board of “lessons learned” from each event
  • Insuring that at least one representative on the Programming committee attends events that are planned by the committee

 

Young Alumni Committee

The responsibilities of the Young Alumni Committee include:

  • Planning, arranging and coordinating events for new and younger members of the UMACCO
  • Establishing financial and operational objectives for UMACCO events
  • Ensuring that the Marketing & Communications Committee is informed of all events with sufficient time to make sure members are notified of events and encouraged to attend
  • Collecting informal feedback from event attendees and informing the Board of “lessons learned” from each event
  • Insuring that at least one representative on the Young Alumni committee attends events that are planned by the committee

 

Scholarship & Student Relations Committee

The responsibilities of the Scholarship and Student Relations Committee include:

  • Assisting in the recruiting of students for the University of Michigan
  • Attending college nights at local high schools
  • Recruiting volunteers for the Alumni Association's adopt-a-school program
  • Contacting high school guidance counselors within the UMACCO area
  • Developing and coordinating a student send-off reception for newly admitted students, information sessions, and a “conversion” party for accepted students
  • Disseminating scholarship information and materials to UM students in the UMACCO Awarding scholarships to students from the UMACCO area
  • Serving as liaison to the UM Office of Financial Aid